What types of programs does WMLive produce?

WMLive produces B2B conferences, customer kickoffs, partner summits, sales kickoffs, advisor conferences, capital-markets days, hybrid healthcare and pharma events, all-hands, annual conventions, and incentive trips.

How does RunSheet OS reduce risk on event day?

RunSheet OS is our proprietary producer platform that centralizes run-of-show, vendor timing, and cue sheets. Our producers use it to cut rehearsal time by an average of 41% versus agency-led shows.

Where is WMLive based, and do you travel?

WMLive is headquartered at 224 W 18th Street, Suite 6B, New York, NY 10011, with a secondary production hub in Austin, TX. We have delivered 1,138 live programs across 14 countries since 2014.

How do we get started with a discovery call?

Click the amber Plan My Event button to book a 30-minute call with a WMLive producer. You will leave the call with a working draft of your run-of-show and a recommended next step.

01 / OPENING WMLIVE / NEW YORK · AUSTIN

Workshop & event production
that turns rooms into results.

Name: WMLive
Telephone: +1 (212) 555-0431

WMLive is a full-service live event production studio that owns every layer of a program — strategy, scenography, AV, stagecraft, content, and post-event analytics — under one producer. One accountable engagement from kickoff to the final curtain call.

Plan My Event See The Work

1,138programs delivered since 2014
14countries, 280+ B2B brands
311consecutive events, zero cancellations

Behind-the-scenes production still of a large conference stage at dawn with a show caller reviewing the run-of-show.

99.4% on-time start rate, 2023

02 / THE MESSY MIDDLE

Too many vendors.
Not enough ownership.
A high-stakes program doesn't forgive that.

The middle of a B2B event is where programs go to die — fragmented across a strategy agency, a scenic shop, an AV rental house, a stage management freelancer, a video team, and a reporting dashboard no one checks. Twelve contracts, twelve invoices, twelve different definitions of "on time."

WMLive collapses that into one producer, one contract, one run-of-show. Strategy, scenography, AV, stagecraft, content, hybrid broadcast, and post-event analytics — all under a single accountable engagement. Your teams show up prepared. Your attendees leave converted.

" We used to chase four vendors across three timezones to answer one question. Now we ask one producer. The program shipped two hours ahead of doors. — VP, Global Field Marketing, publicly-named reference client

03 / CAPABILITIES

Seven capabilities.
One engagement. Every layer of your program owned by a single accountable producer.

Strategy & Program Design

Audience research, narrative arc, speaker coaching, and KPI architecture — built before a single stage is drawn.

Scenography

In-house scenic fabrication in an 18,000 sq ft Brooklyn shop. Custom stage builds shipped to venue in under 72 hours.

Audiovisual & Lighting

Concert-grade AV, programmable lighting rigs, and redundant signal paths — no dead air, no black frames.

Stagecraft & Show Calling

54 full-time producers, designers, and show callers. Never a subcontracted show runner on engagements over 250 attendees.

Content & Creative

Keynote scripts, motion graphics, on-stage video, and branded environmental design — produced in-house, on brand, on deadline.

Hybrid Broadcast

Multi-cam broadcast stack with latency under 80ms, verified by independent third-party stream audits in Q1 2024.

Post-Event Analytics

Lead capture, session-level attribution, and a 30-day readout. Clients average a 3.4x qualified-lead uplift versus blended inbound.

04 / RUNTIME

RunSheet OS:
the operating system our producers use to cut rehearsal time and put you inside the run-of-show.

RunSheet OS is the proprietary platform every WMLive producer works in. It holds the run-of-show, the cue list, the speaker notes, the contingency branches, and the live timing — all in one place, visible to your team in real time, from kickoff to curtain.

41%average rehearsal-time reduction vs. agency-led shows
Real-timerun-of-show visibility for marketing leads during the live program
Contingency-awarecue branches for talent no-shows, AV failures, schedule slips
Post-eventauto-built timing report delivered within 48 hours of doors-close

See RunSheet OS

Producer reviewing the RunSheet OS run-of-show on a tablet backstage.

09:00:00 CUE 014 — KEYNOTE WALK-ON Stage Left · Music Bed 03 · Lighting Q-List 7 ● LIVE

05 / PROOF DOSSIER

The numbers, the recognition, and the names that prove we have done this at scale.

311 consecutive events delivered without a day-of cancellation since 2019.

99.4% on-time start rate across 412 programs in 2023 — doors open within 5 minutes of announced time.

72 average Net Promoter Score across 187 client programs, measured 30 days post-event.

3.4× average post-event qualified-lead uplift reported by B2B clients vs. blended inbound rate.

Recognition

Top 50 Event CompanySpecial Events Magazine, 2022 & 2023.
2024 Eventex Award finalistBest B2B Conference category.
Event Marketer "Watch List"Featured in 2022 and 2023.
2023 Gartner CSO SummitProduced for 1,200 attendees at the Javits Convention Center.

Selected clients

Cisco
HubSpot
Notion
Ramp
Datadog

Trusted by 280+ B2B brands. 54 full-time employees, a vetted 200-person freelance crew network, and a dedicated compliance cell for HIPAA, SEC, and FINRA-trained engagements.

Read the case files

WMLive ran our flagship customer summit like a broadcast control room. Doors on time, every cue hit, our CMO had live attribution in her hand before the closing keynote. We have not put on a show without them since.

— Director, Global Events, publicly-named reference client

06 / CURTAIN CALL

Book a 30-minute discovery call with a producer.
Walk away with a draft run-of-show in hand.

Plan My Event

Studio 224 W 18th Street, Suite 6B
New York, NY 10011

Direct +1 (212) 555-0431

Email [email protected]

Workshop & event production that turns rooms into results.

Too many vendors. Not enough ownership. A high-stakes program doesn't forgive that.

Seven capabilities.One engagement. Every layer of your program owned by a single accountable producer.