05
Nonprofit Annual
Notion Foundation · Annual Gala
A nonprofit gala for 420 donors — full scenography, donor recognition show flow, and post-event stewardship reporting tied to gift conversion.
WMLIVE / NEW YORK · AUSTIN
The Work.
Six programs, drawn from more than 1,138 live productions delivered across 14 countries since 2014. Each case file below documents what we owned end-to-end — strategy, scenography, stagecraft, broadcast, and the post-event analytics that prove a room earned its keep.
01 — 06 / Case Files
Six rooms. One producer.
Every case below is a program where WMLive held the run sheet from kickoff to post-event report — never subcontracted show runners on engagements over 250 attendees. Filed here in the order they shipped.
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01 Research Summit
Gartner CSO Summit · 1,200 Attendees
A flagship research conference for security and risk officers — full scenography build, hybrid broadcast to 4,800 remote viewers, on-site compliance cell, and a post-event attendee intelligence report.
- 1,200on-site attendees
- 99.4%on-time start rate
- 4,800remote viewers
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02 SaaS Customer Kickoff
HubSpot Catalyst · Customer Kickoff
Customer conference for 2,400 SaaS power users — twelve breakout tracks, an experiential expo floor, and a RunSheet OS deployment that cut rehearsal time by 41% versus the prior agency-led show.
- 2,400attendees
- 12concurrent sessions
- −41%rehearsal hours
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03 Financial Services
Datadog Advisor Council · Compliance-Heavy
An invite-only advisor conference under SEC and FINRA oversight — full compliance cell, scripted talk-track review, and a venue fabricated in 68 hours from our Brooklyn scenic shop.
- 187advisors
- 68hscenic build
- FINRAcompliant
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04 Healthcare Hybrid
Cisco Health Forum · Hybrid + HIPAA
A clinical audience under HIPAA — broadcast stack averaged under 80ms latency in independent stream audits, and a dedicated compliance producer ran every session sign-off.
- 950in-room clinicians
- <80msbroadcast latency
- HIPAAtrained producers
06
White-Label Production
Ramp x Agency Partner · White-Label
A six-city roadshow produced behind-the-flag for a creative agency — WMLive owned all crew, scenic, and broadcast; the agency kept client-facing credit.
Featured / Case File 01
2023 Gartner CSO Summit · Javits Convention Center, NYC
1,200 security leaders in one room — and the program started on time, every time.
The brief.
Gartner needed a flagship 1,200-attendee research summit for chief security officers that ran on a public broadcast clock, complied with FINRA-aware session scripting, and shipped a post-event attendee intelligence report measured against the host company's blended inbound lead rate.
What WMLive owned.
A 54-person producer cell led the engagement from kickoff to final report — strategy, scenography, AV, stagecraft, broadcast, hybrid production, and the analytics layer downstream. A dedicated compliance cell reviewed every talk-track. Scenic was fabricated in our Brooklyn shop and shipped to Javits in under 72 hours. RunSheet OS was deployed on day one, and the show-callers rehearsed against it for four days before doors opened.
What shipped.
- RunSheet OS master schedule across 22 concurrent tracks
- Three-camera IMAG broadcast stack, latency <80ms verified
- Hybrid broadcast to 4,800 verified remote viewers
- In-house scenic build, 18,000 sq ft Brooklyn fabrication facility
- FINRA-trained script review on every sponsored session
- Post-event attendee intelligence report with 3.4x qualified-lead uplift
- Dedicated on-site producer cell, 54 full-time staff
- NPS of 72 measured 30 days post-event
The outcome.
Across three days, every general session opened within five minutes of the announced time — maintaining our 99.4% on-time start rate across 412 programs in 2023. The host company reported a 3.4x qualified-lead uplift versus its blended inbound rate, and the post-event NPS reached 72 across 187 client programs measured that year.
What ships / every engagement
A fixed scope promise — not a menu.
Five workstreams ship inside every WMLive engagement over 250 attendees. You do not need to source, contract, or coordinate them separately. They are listed here so you can audit them against any other proposal.
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01
Strategy & Producer Cell
A named lead producer and a 54-person full-time staff hold the run sheet from kickoff to post-event report. We staff every engagement with WMLive producers — never subcontracted show runners on programs over 250 attendees.
- Lead
- Named senior producer
- Cell size
- 54 full-time staff
- Window
- Kickoff → 30-day post-event
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02
Scenography & Scenic Fabrication
Custom stage builds fabricated in our 18,000 sq ft Brooklyn scenic shop and shipped to venue in under 72 hours. We do not rent generic stage decks from third parties.
- Facility
- 18,000 sq ft, Brooklyn
- Build window
- <72 hours, ship-to-venue
- Crew
- Vetted 200-person freelance network
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03
AV, Stagecraft & Hybrid Broadcast
In-house camera, IMAG, and broadcast crew. Hybrid stream latency under 80ms, verified by independent third-party stream audits in Q1 2024.
- Stack
- Multi-camera IMAG + hybrid
- Latency
- <80ms verified, Q1 2024
- Redundancy
- N+1 broadcast failover
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04
RunSheet OS & Show-Calling
Our proprietary RunSheet OS powers rehearsal and live show-calling. Producers using RunSheet OS cut rehearsal time by an average of 41% versus agency-led shows. The platform is the same tool our show-callers use on day one.
- Platform
- RunSheet OS (proprietary)
- Rehearsal delta
- −41% vs. agency-led
- Shows managed
- 1,138+ across 14 countries
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05
Post-Event Analytics & Reporting
A 30-day post-event report covering attendee engagement, qualified-lead uplift, and NPS. Clients measure an average 3.4x qualified-lead uplift versus their blended inbound rate.
- Lead uplift
- 3.4x vs. blended inbound
- NPS
- 72 avg. across 187 programs
- Report window
- Delivered within 30 days
Proof / The record
The numbers our clients audit.
- 311 consecutive events delivered without a single day-of cancellation since 2019.
- 72 average Net Promoter Score across 187 client programs in 2023, measured 30 days post-event.
- 99.4% on-time start rate across 412 programs in 2023 — doors open within five minutes of announced time.
- 3.4× average qualified-lead uplift reported by B2B clients, measured against host company's blended inbound rate.
Figures sourced from the WMLive 2014 — 2024 production record. Independent stream audits referenced under Capabilities → Hybrid Broadcast.
Plan / Next step
Bring the brief.
Bring the brief.
We'll bring the run sheet.
Send the program scope, the headcount, and the date. We respond with a scope outline and a producer introduction within 24 hours — every working day, and most weekends.
Or call the studio directly · +1 (212) 555-0431 · [email protected]