RunSheet OS: the operating system behind 1,138 live programs.
A proprietary production platform our 54 producers use to cut rehearsal time by 41% versus agency-led shows — and to keep cues, call sheets, and hybrid broadcasts on a single time-code spine from load-in to doors-open.
- Rehearsal time cut
- 41%avg. vs. agency-led shows
- Hybrid broadcast latency
- <80msthird-party audited, Q1 2024
- Day-of cancellations
- 0across 311 consecutive events since 2019
Three modules. One producer at the call.
RunSheet OS is not a slide template or a shared spreadsheet. It is a working surface our producers open on load-in day and close when the last cue strikes — built around the three jobs a show caller actually performs.
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01
Show Flow
The cue-by-cue spine of the program. Every line item — from a 30-second walk-on music bed to a 45-minute keynote — lives in one time-coded grid that drives the stage manager, the A1, and the video truck from the same source of truth.
- Time-code columns in 1-second increments, lockable per department.
- Versioned run sheets with diff history across rehearsals.
- Direct push to in-ear comms and teleprompter channels.
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02
Rehearsal Scheduling
The reason we cut rehearsal time by 41% versus agency-led shows. Producers slot speakers, stage managers, AV, and content teams against a single live calendar that flags conflicts before they become overtime bills.
- Auto-blocked rehearsal windows per session, with crew dependencies resolved in advance.
- Speaker availability matrix exported to your comms team as a printable call sheet.
- Linked to load-in, soundcheck, and content-review milestones in one view.
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03
Live Show-Calling
The console our show caller drives from first cue to doors-close. Stage directions, hold points, and contingency branches are surfaced in real time, with sub-second updates pushed to stage managers, AV, and the hybrid broadcast stack.
- Hold / go / skip commands routed to crew channels by role.
- Integrated broadcast pipeline with verified latency under 80ms.
- Live deviation log so post-event analytics reconstruct the actual show, not the planned one.
A real excerpt, not a screenshot.
Excerpted from the 2023 Gartner CSO Summit run-of-show — 1,200 attendees at the Javits Convention Center. Cue-level granularity is what separates RunSheet OS from a generic event app.
| TC | Cue | Owner | Dept | Status |
|---|---|---|---|---|
| 07:42:00 | P-001 House open — ambient music bed B | J. Alvarez | FOH / A1 | Armed |
| 08:15:00 | P-002 Reception cue — video loop on lobby screens | R. Okafor | Video | Armed |
| 09:00:00 | P-003 DOORS OPEN — mainstage, lights to 80% | M. Chen (Show caller) | Stage Mgmt | On the line |
| 09:14:30 | P-004 Keynote intro roll — 75s, audio sting at 0:30 | R. Okafor | Video / Stage | Armed |
| 09:18:00 | P-005 CEO walk-on — hold point: 30s for applause | M. Chen | Stage Mgmt | Standby |
| 09:22:00 | P-006 Keynote begins — slides bound to teleprompter A | L. Park | Content / Script | Standby |
| 10:05:00 | P-007 Q&A handoff — moderator enters stage left | M. Chen | Stage Mgmt | Pending review |
| 10:32:00 | P-008 Keynote close — transition sting, lights to 40% | J. Alvarez | FOH / A1 | Pending review |
Excerpted from a 412-row run sheet produced for the 2023 Gartner CSO Summit. Every cue, hold point, and contingency branch is owned by name — no anonymous handoffs.
Latency your remote attendees never measure — because they can't feel it.
Two numbers that define a hybrid show: the time between a speaker's word and the remote attendee's ear, and the independent audit that keeps us honest about it.
RunSheet OS isn't a tool we bought. It's the cockpit our producers fly the show from.
Software without a senior hand on the talkback is just a spreadsheet with a logo. RunSheet OS is operated day-of by 54 full-time WMLive producers, designers, and show callers — never subcontracted show runners on engagements over 250 attendees.
Every cue, every hold, every "standby stage left" routes through the same in-house team that built the scenic, loaded the deck, and walked the room at 5 a.m. The platform reflects how our producers actually call a show — not a generic template we license to clients we then hand off to freelancers.
- Crew 54 full-time producers + a vetted 200-person freelance network, deployed only under our show caller's direction.
- Threshold Engagements over 250 attendees are run by senior in-house show callers — no subcontracted show runners on the talkback.
- Loyalty Average Net Promoter Score of 72 across 187 client programs in 2023, measured 30 days post-event.
Bring your run-of-show. We'll show you what RunSheet OS does to it.
A 45-minute working session with a senior WMLive producer — your existing agenda on the screen, your speakers, your venue constraints. We'll map it onto RunSheet OS live, flag the holds and transitions that are costing you rehearsal time, and leave you with a tighter run-of-show whether or not you ever hire us.